Setting Up Your RSVP System
Choose one RSVP method and stick with it. Digital RSVP systems are the most efficient, giving you real-time tracking and eliminating the need to manually log responses. Set a clear deadline 3-4 weeks before the wedding.
What to Ask in Your RSVP
- Attending or not attending (simple yes/no)
- Number of guests (if plus-ones are offered)
- Names of additional guests
- Meal preference (if offering a choice)
- Dietary restrictions or allergies
- Song requests (optional, adds fun)
Handling Non-Responders
Expect 10-20% of guests to miss your RSVP deadline. Wait three to five days after the deadline, then follow up with a friendly message. A simple text works best: "Hi! Just checking if you received our wedding invitation. We would love to know if you can make it by [new date]."
The Numbers Game
Industry averages suggest 75-85% of local guests and 50-60% of destination guests will attend. Use these numbers for early planning, but always wait for confirmed RSVPs before finalising catering and seating.
Using Digital RSVP Tools
Digital RSVP platforms eliminate manual tracking entirely. Guests tap a link, select their response, and you see it instantly in your dashboard. You can export the data for your caterer, filter by meal preference, and send broadcast updates to all confirmed guests.