The Ultimate Event Planning Checklist for Any Occasion

8+ Weeks Before

• Define your event purpose and vision
• Set a budget and stick to it
• Choose a date and time
• Create your guest list
• Book the venue
• Start researching vendors if needed

4-6 Weeks Before

• Send invitations
• Plan the menu and book catering
• Arrange entertainment or activities
• Order decorations
• Create a playlist
• Arrange any rentals (tables, chairs, equipment)

2-3 Weeks Before

• Track RSVPs and follow up on non-responses
• Confirm all vendor bookings
• Plan the setup and layout
• Prepare any speeches or toasts
• Buy non-perishable supplies

1 Week Before

• Confirm final headcount with caterer and venue
• Buy perishable food and drinks
• Prepare any DIY elements
• Create a detailed day-of timeline
• Delegate tasks to helpers

Day Of

• Set up venue 2-3 hours before guests arrive
• Do a final walkthrough
• Brief any helpers on their roles
• Set out food and drinks 30 minutes before start
• Take a deep breath and enjoy your event

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